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Administrative Services
Administrative Services is responsible for Finance and Information Technology. Finance includes Utility Billing, Risk Management, Accounts Receivable and Payable, and Purchasing. Information Technology includes Geographic Information Systems (GIS) and is responsible for the city's wide area network.
Mission:
Our mission is to responsibly manage taxpayer dollars and ensure that resources are readily available for those who serve the community. We are committed to promoting transparency, accountability, and efficiency in our operations.
Vision:
The Administrative Services Department strives to achieve and maintain financial stability, while optimizing the use of resources and technology to meet the current and future needs of the community.
The Accounting section maintains commercial accounts payable, receives and records revenues, reconciles the general ledger, reconciles bank statements, prepares monthly financial statements, coordinates the budget process, and prepares schedules in support of the annual audit.
The Finance Department in the City of Oldsmar plays a vital role in managing the financial affairs of the municipality. They collaborate closely with other departments to facilitate sound decision-making and strategic planning, ensuring that taxpayer dollars are allocated wisely and effectively. Through their meticulous attention to detail and expertise in financial management, the Finance Department of the City of Oldsmar upholds the highest standards of fiscal accountability and contributes to the overall prosperity and well-being of the community.
The Management and Budget section coordinates the annual budget processes, to include preparation, adjustment based on City Council review/adoption, implementation, and evaluation. The Budgeting section manages these four phases for both the capital and operating budgets. This requires close coordination with all end-user departments to ensure the budget for each fiscal year successfully allocates funds and staff resources to implement defined City Council priorities. M&B also administers insurance policies and claims.
Purchasing is responsible for coordinating and procuring services and material at the best quality for the lowest price. Savings are realized by purchasing in bulk quantities where feasible. Purchasing coordinates all bids and quotations and processes all purchase requisitions. It is also responsible for the control of the city's tangible property and general supplies inventory, and for the disposition of surplus tangible property.
Utility Billing is tasked with the preparation of accurate bills, the collection of utility payments, and the servicing/disposition of customer inquiries.